Reproduction Services

PHOTOCOPIES & DIGITAL SCANS

The Stewart Bell Jr. Archives provides reproductions of materials from its collections as a service to researchers. Requests are fulfilled to the extent allowed by the format and physical condition of the material, as well as any applicable restrictions, including copyright regulations, privacy rights, donor-imposed regulations, or other constraints. Please read below for information about self-service copying while visiting the Archives, and about requesting duplicates of printed or manuscript materials, photographs and images.

Fees are charged for all reproduction requests and pre-payment is required on all remote orders.

Requesting Photocopies or Digital Reproductions of Printed or Manuscript Materials

To request copies of published or unpublished written materials from our collections, fill out the online Reproduction Request Form. Reproductions may be requested as paper photocopies or digital scans. Archives staff will review each request and confirm cost before sending a payment request. Due to the volume of requests and staff constraints, we may limit the number of pages that can be copied. We are unable to copy entire published works, entire manuscript collections, restricted materials, or fragile/sensitive materials.

Fee Schedule for Paper Copies (limit 50 copies)

Fee Schedule for Digital Reproductions

Requesting Copies of Photographs and Images

To request photographs or images, please fill out the online Photograph and Image Reproduction Form.  Many of the photographs and images held by the Stewart Bell Jr. Archives can be browsed through our PastPerfect Photograph and Image Database. Archives staff will review each request and confirm cost before sending a payment request. Work will not begin until payment is received. Please allow 4-6 weeks for delivery..

Fee Schedule for Reproductions of Photographs and Images

Permission to Publish

Researchers must secure written permission from the Chair of the Joint Archives Committee to publish, reprint, or reproduce material from the Stewart Bell Jr. Archives for use in publications, theses, dissertations, websites, blogs, social media, school papers, presentations, exhibits and displays, film, decoration in public spaces, and other uses.  There is currently no charge for permission to publish applications. To request permission to publish please use the permission to publish form.

Delivery of Materials

Delivery is included with all photograph and image orders except for color prints on photographic paper. These incur a $3.00 shipping and handling fee per order if not picked up from the Archives. Scans can be saved to a flash drive ($8.00 per flash drive) and mailed. Scanned images and documents may be delivered electronically. Please allow 4-6 weeks for delivery of materials.

Oversize Materials

Reproductions of oversize materials cannot be done in-house. Archives staff will work with researchers to identify an outside vendor who will undertake scanning.

Copyright and Use

The Copyright Law of the United States (Title 17 United States Code) governs the making of photocopies or other reproductions of copyrighted material.  Please note that copyright pertains to both published and unpublished materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction.  One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.”  If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. 

While the Stewart Bell Jr. Archives owns most of the materials in its collections, we do not always hold the copyright to these materials, except where it has been explicitly transferred to the Archives. The researcher is responsible for obtaining all required permissions from copyright holders, and other rights holders, before publishing, distributing, or in any other way using a protected item beyond that allowed by fair use. The Stewart Bell Jr. Archives will try to assist researchers with information about holders of copyright, but it cannot conduct copyright research. The researcher is also responsible for ensuring compliance with state laws concerning privacy and publicity rights.

Reproductions in any format may not be further reproduced, sold, shared, distributed, displayed, published, or given to another person, company, or institution for any purpose in excess of fair use, as defined by copyright law, without the express permission of the copyright holder. Reproductions obtained from the Stewart Bell Jr. Archives may not be deposited in another library, archives, or repository.

The Stewart Bell Jr. Archives reserves the right to refuse to accept a reproduction order if, in its judgment, fulfillment of the order would involve violation of the copyright law or based on the condition of the item or on issues regarding ownership or donor-instituted restrictions.